Data Processing Activities
| Data | What we use | Why we use it | Lawful basis for use |
|---|---|---|---|
| Personal contact details | Name, Title, Address, Telephone number | Register patients with the practice
Contact patients regarding treatment The NHS can contact to do a survey on the dental experience e.g. NHS Friends and Family Test (in order to improve dental services) |
Dental treatment and any surveys on treatment
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment) |
| Age and Gender Details | Data of Birth, Gender | Register patients with the practice
Determine treatment Additional identifier to distinguish patients |
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment) |
| Family Details | Next of Kin, Guardians, Carers etc. | Contact in an emergency
Contact regarding care if they are responsible for patient |
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment) |
| Financial Information Details | Details of Payments, Debit/Credit card details | Process payments
Recover debts due to the practice |
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment) |
| Benefits and exemption details | Details of any benefits received, Details of exemptions relied on, National Insurance number |
Apply reductions to cost of treatment
Recover any debts due to us |
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment) |
| Any other personal information | Any communication with us where personal information is disclosed |
Respond and deal with any queries, comments or feedback | Legitimate interests |
Specialised Category Information
| Data | What we use | Why we use it | Lawful basis for use |
|---|---|---|---|
| Ethnicity | On the relevant NHS form-optional (PR forms/ NHS Friends and Family Test) | Understand cultural/religious and language needs
Identify any patients at risk Comply with the law which gives public authorities a duty to promote race equality |
Comply with legal obligations under the Equality Act 2010 |
| Dental Records | NHS forms including consent and prescriptions
HTDC Medical history forms Treatment (Received, Ongoing and Plans) Allergies and Lists of Medications, Medical conditions Investigation reports Clinically relevant lifestyle information (e.g. smoker?) Pregnant or Nursing Consultation Notes Hospital admissions records / correspondence Radiographs Photographs Study Models Conformity Statements Audio/Visual Recordings (made with explicit consent) e.g. FD video consultation case presentation |
Understand clinical needs
Provide any necessary or desirable dental treatment |
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
For both circumstances, the further lawful basis for processing this more sensitive personal information is that it is necessary for patients’ dental treatment and the administration of it |